SEARCH FOR THE BEST TOURISM MONTH/WEEK IN THE PHILIPPINES
ANNEX 2.B: GUIDELINES FOR THE BID-BOOK ON BEST TOURISM MONTH/WEEK CELEBRATION Indicated below are the proposed content outline and the required data sets that must be included in the bid book:
I. INTRODUCTION
1.1 Filled Out Bid/Nomination Form
1.2 Background
1.3 Objectives of the Event/Project
Signify in details the success indicators of desired OUTPUTS and intended OUTCOMES of the Project / Event
1.4 Description of the Project and the characterization of its rootedness, uniqueness and relevance of the
Event
II ACTUAL IMPLEMENTATION
2.1 Description of the venue
2.2 Description of activities
2.3 Profile of participants
2.4 Profile of trainors/facilitators/speakers/ judges (if applicable)
2.5 Profile of Beneficiaries: Audience/community/ participants
2.6 Description of the nature and extent of the informed involvement, massive participation and expanded cooperation of key players and other stakeholders
2.7 Highlights on the Feedback from participants/ beneficiaries/ public
III EVALUATION
3.1 Achievement Desired Outputs of the Event/Projects
What are the desired Outputs that were achieved and describe its corresponding indicators?
Provide concrete proof or evidences of the achieved Outputs.
What were the observable variances between the planned and the actual achieved Outputs?
What are the un-intended positive Outputs that were generated in the implementation of the event?
Provide concrete proof or evidences.
What were the Innovations employed in the design, components and execution of the event?
Provide concrete proof or evidences of the innovations employed.
How would you rate the Effectiveness and Efficiency of the management and basis for such rating?
Provide concrete proof or evidences of Management Effectiveness and Efficiency.
Provide a summary of the issues/concerns that were raised and/or encountered
What were the highlights of the recommendations vis-a-vis the issues/concerns?
3.2 Continuity and Sustainability of the Event / Project
Highlights on the assessment of the organizers/participants on the Project / Event / Activity
Strengths and weakness as well as opportunities and threats that contextualized the implemented Project, Event and/or Activity
How is the current nominated Tourism Month/Week celebration differ or builds-up from the previous years
What are the Strategies and mechanisms that are in-place for continuity and sustainability
3.3 Summary of Indicative Outcomes and Impacts
(Evidences on positive socio-cultural, economic and/or environmental impacts: the ability of the event to significantly affect in the raising of community socio-cultural awareness and in improving peoples lives and livelihoods.)
Description and evidences of the realized Short Term Benefits
Description and evidences of the indicative Long Term Benefits
Impact Judgment (based on the planned and actual achievement)
Contributions and/or Impacts to the Community, target beneficiaries/ sectors/groups
Has the Event contributed in building-up the organizational knowledge of ATOP;
Can the Event be replicated in other context or area or by any LGU? Why and How?
3.4 Recommendations for the future
Cite the immediate and/or medium-term recommendations that were raised during the evaluation / assessment of the Event?
What are the main lessons learnt after the implementation of the Event / Project?
How would the lessons help in shaping the conduct of similar events in the future?
Please state how the Event can be replicated by other LGUs.
IV ATTACHMENTS/ ANNEXES
4.1 Pictures with labels
4.2 List of participants
4.3 List of facilitators/ judges/guests and resume (if applicable)
4.4 Workshop outputs (if any)
4.5 Copy of program/souvenir (if any)
4.6 Copy of press releases; write ups on local papers, etc.
4.7 Other documentation on the evidences of Outputs, Outcomes and Impacts
4.8 Highlights on the findings of Audience Development / degree of appreciation (if any)
4.9 Summary of the Narrative Report, if any
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